Staff & salary
Staff records and salary in the same system as everything else
School payroll software manages staff records and monthly salary. Pupil ERP holds staff profiles with bank details, processes monthly salary with deductions, and generates a PDF payslip that is sent to the staff member over WhatsApp and email as soon as salary is settled — with staff attendance feeding directly into the calculation.
Staff records that are actually complete
Staff profiles hold designation, joining date, contact details, salary and bank details, along with documents. Because staff attendance and leave live in the same system, the record you use to pay someone is the record that knows whether they were present.
Monthly salary, settled and recorded
Process salary for the month, apply any deductions, and settle. The payment is recorded against the staff member so you have a payment history rather than a bank statement to cross-reference.
Payslips that arrive without being asked for
When salary is settled, a PDF payslip is generated and sent to the staff member over WhatsApp and email. That is a small thing that removes a recurring administrative task and a recurring source of friction.
- Staff profiles with bank and salary details
- Monthly salary processing with deductions
- PDF payslips sent on settlement
- Staff attendance and leave in the same system
- Archive for staff who have left
Works with
The rest of the system
These modules share the same records, so nothing is entered twice.
Attendance Management
An attendance management system where teachers mark a class in one tap from their phone and parents see it the same morning.
Teacher App
A teacher app on iOS and Android: clock-in, one-tap class attendance, student leave approvals, performance feedback, announcements and an AI lesson guide.
Student Information System
A student information system that holds admissions, profiles, class allocation, promotions, documents and a permanent archive.
FAQ
Staff & Payroll — questions schools ask
Does Pupil ERP handle school payroll?
Yes. Pupil ERP holds staff records with salary and bank details, processes monthly salary with deductions, records each payment against the staff member, and generates a PDF payslip that is sent over WhatsApp and email when salary is settled.
How do staff get their payslips?
A PDF payslip is generated automatically when salary is settled and delivered to the staff member over WhatsApp and email. Nobody has to request one, and the school does not have to print and hand them out.
Is staff attendance linked to salary?
Yes. Staff clock in and out from the teacher app and staff leave runs through an approval workflow, all in the same system as payroll — so the attendance record informing salary is the same record the school already maintains.
Further reading
- ImplementationMoving your school off registers and Excel: a 30-day planA 30-day plan to move a school from paper registers and spreadsheets to a school ERP, without losing a fee cycle or re-typing a single student record.
- PricingThe hidden costs of school ERP software — setup fees, SMS packs and gateway chargesThe line items that push school ERP total cost of ownership 40–60% above the quoted price, and the exact questions to ask a vendor before you sign.
Ready to run your school on one system?
Book a free walkthrough and we will set Pupil ERP up with your classes, fee structure and student list so you can see it with your own school’s data.